DeskQUERY is a groundbreaking workspace analysis and desk utilisation toolkit designed to give corporate FM and real estate managers the information they need to understand, rationalise and manage their use of space.

This seamless, low-intervention and unobtrusive software solution accurately monitors utilisation of desks, meeting rooms and other facilities in real time, linking that usage to individual users.

Because it operates on existing infrastructures, DeskQUERY offers significant advantages over hardware-based solution like desk sensors, as well as powerful additional functionality designed to empower workspace users and drive operational efficiency.

Arrange a DeskQUERY demo today

Call +44 (0)203 929 9915 or email to arrange a free and no-obligation demonstration, and discover how DeskQUERY could set you on the path to a truly intelligent building strategy.

Easy and rapid deployment

Because it works on a company’s existing IT infrastructure, DeskQUERY can be equally easily deployed across existing and new estate alike, with a typical roll-out taking just two weeks and requiring no expensive or intrusive desk sensor or other hardware installation.

Unrivalled accuracy and granularity

Real-time desk and space analysis, linked to individual users, can be analysed over hours, days or even years and communicated through easy-to-interpret graphical interfaces and bespoke reports.

Configurable and scalable

Highly configurable and scalable, DeskQUERY has been deployed in organisations from medium 1,000+ headcount to global portfolios with 80,000+ employees. It can be a standalone installation or part of an integrated workplace management system (IWMS).

A truly intelligent building strategy demands the intelligent use of space, something that becomes all the more obvious when you realise that occupancy levels in the average office are typically found to be 60 percent or less.

A lack of real-time information has always made optimisation difficult, and modern working practices – including hot desking, virtual meetings, off-site working, mobile connections, flexible teams and fluid project methodologies – are only adding to the challenge.

DeskQUERY has been specifically designed to meet those challenges, being suitable for use in both traditional fixed desk and hot-desking office environments and with the ability to provide information on virtual, remote and home based users.

The result is a unique desk utilisation and space analysis solution which helps the manager to optimise use of existing work areas, floors or buildings; plan future estate requirements; or analyse desk utilization by department for optimised usage and accurate cost allocation.

Product Features

By accurately monitoring real time desk utilization across hours, days, weeks, months and even years, DeskQUERY™ can easily identify under or over utilised work areas, floors or buildings.
By delivering the data through easy-to-interpret graphical interfaces and bespoke reports, the software quickly and simply opens the door to significant real estate savings, allowing clients to make informed decisions across national or global estates.
A powerful moves module can help organisations identify and implement recommendations for change, with features including drag-and-drop move planning, floor plans with real-time names to desks, graphical displays by department, team or cost centre, and automatically generated move plans.
Features to help workspace users to optimise and manage their own use of the workspace for improved operational efficiency, including real-time hot desk and meeting room booking, support for desk ‘hoteling’, and a people-finding function that accurately locates individuals across the flexible workspace.
A powerful front-end interface and improved iOS integration for an improved desk-to-mobile user experience.

Free Desk Utilisation Guide


Optimising Workspace & Desk Utilisation: Why Optimisation Matters and How To Achieve It reviews the drivers for desk utilisation strategies, looks at the challenges and assesses the available hardware & software solutions.


desk utilisation

DeskQUERY was praised as ‘fantastic’ at the British Institute of Facilities Management (BIFM) Awards, with the judges hailing it as an “an easy to use, affordable and innovative software solution… a completely new approach to real estate optimisation and space management.”

Since DeskQUERY was launched to wide acclaim in 2012, it has quickly proved its worth with corporate and public sector organisations able for the first time to effectively rationalise their use of existing space, rule out future expansion plans or simply close surplus offices.

The results have been annualised savings of millions of pounds across real estate, security, IT, energy and other streams.


Optimise and reorganise existing locations


Improve accuracy of expansion or contraction strategies


Enhance operational efficiencies across the organisation

DeskQUERY™ | Resources

Desk Utilisation Guide

Optimising Workspace & Desk Utilisation: Why Optimisation Matters and How To Achieve It reviews the drivers for desk utilisation strategies, looks at the challenges and assesses the available hardware & software solutions.
Read more

DeskQUERY Animation

Watch our video guide to find out more about DeskQUERY™, desk utilisation and workspace planning.

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DeskQUERY Case Study

Read this case study to discover how space management and optimisation with DeskQUERY™ delivered £millions in annualised savings for this global media giant
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Desk Utilisation Animation

See A Day In The Life of a Typical Office to understand why accurate real-time data is essential for the optimisation of the modern workplace.
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